This sample agenda is one method of keeping the board meeting discussion focused on vision, mission and goals instead of operational detail. Give it a try and let me know if it works for your organization.
Put Your Organization's Name Here
Board Meeting: Date, Time, Location
Meeting Objectives/Focus: Some boards will state what specific outcomes are expected from the meeting. Getting clear on outcomes will help to structure the agenda and discussions.
Time Limits: Some boards will designate specific timeframes for each agenda item as a way of staying on track. The board chair must be mindful of timeframes and will need to determine when discussion should be extended past a timeframe. Examples are below for the first three items.
10-10:15: Welcome/Call to Order and Introductions
10:15-10:25: Approval of Minutes from the Previous Meeting
10:25-10:45: Review of the Year-to-Date Financial Statement(s)
Reoccurring items such as approval of minutes, financial statements, and reports that require no action can become part of a "consent agenda", which means that they are moved and voted on as a package without discussion. Consent agendas require that 1) the reports they contain must be distributed in advance of the meeting and 2) if anyone has a question about any item that item is pulled from the consent agenda to be fully discussed. Consent agendas can free up discussion time for all-important strategic issues.
Strategic Goal Activities (Draw the goal statements from your strategic plan to create the framework for discussions and decision-making. Arrange goals in order of importance of the actions needed. Not all goals may appear on every meeting agenda.)
Organizational Development: To actively plan for organizational growth, our organization will develop its Board, staff, and volunteers in accordance with accepted professional standards and ensure that they hold a high degree of commitment to our organization.
Finances: To guarantee the durable financial security of operations, programming and services, the organization will establish short-term and long-term financial plans, develop diverse and secure resources of revenue and judiciously manage financial resources.
Programming and Services: To develop and implement a broad suite of interactive and collaborative programs and services that increase the public's understanding and enjoyment of the visual arts by their active participation.
Next Meeting: _________________________________